They are responsible for the operation within and outside the association, maintain the order of the community during the year and intervene in any malfunctions. They are primarily responsible for the coordinated and harmonious work of the responsible individuals in the association throughout the working period. They are responsible for assembling the Board of Directors when necessary and ensuring that all Board of Directors’ members are informed about the functioning of the association. They ensure the communication between the Dean’s Office and its sub-groups and the representation of Koç University School of Medicine students at the Dean's level, and convey their requests and complaints to the Dean's Office. They conduct the budget negotiations with the Dean's Office together with the Financial Coordinator. They approve the budget requests of the activities in cases where the activity is carried out in parallel with KUMSA principles and the Board of Directors does not object.
In case of a lack of a President, they stand proxy for the President and notify the election results to Dean of Students until the second week of June. They are responsible for organizing the meetings and sharing the periodical KUMSA bulletin with all stakeholders of the Koç University School of Medicine. They work with the Secretary General to archive relevant bulletins, event evaluation reports and participant feedback.
They keep the Board of Directors meeting and General Assembly reports. They are responsible for the association’s correspondence. They update the list of members and submit the active membership form (ANNEX-1) to Koç University School of Medicine students at the beginning of each year. They are responsible for all kinds of correspondence, reports, recording and archiving system of the association. They are responsible for making the association announcements on time, creating external correspondence formats and delivering them to members when necessary. KUMSA regularly stores activity reports, year-end evaluation reports, event feedbacks and meeting reports in its archives and shares them with the relevant parties. At the beginning of each academic year, they prepare a Google Drive folder containing the meeting reports of the Board of Directors of KUMSA and share it with all members. They are responsible for updating this folder regularly throughout the year.
The financial coordinator is responsible for the financial affairs of the association. They form the next year's KUMSA budget in each autumn period. The president and the Financial Coordinator negotiate this budget with the Dean's Office. They keep track of the expenditures of all sub- groups during the year and ensure budget management together with the president. They keep records of the budget of the association and present these records at the Board of Directors meeting. After events, they send the relevant payment receipts received from the financial representatives of the sub-group to the Dean's office. They monitor and control the repayments of the events within the scope of the budget.
They chair the Koç University School of Medicine Student Education Committee. They ensure the establishment and operation of the Student Education Committee. They are responsible for transferring the decisions of the Student Education Committee to the Board of Directors and for the coordination of this committee with KUMSA. They deal with issues related to the educational affairs of the faculty and are responsible for examining and submitting requests and complaints about academic issues to the Dean. They are responsible for the execution and follow-up of the individual support application procedure.
They provide coordination between the sub-groups and KUMSA. They follow the in-campus and out-of-campus events of sub-groups. If deemed necessary or requested by the Board of Directors, after the event, they send feedback forms to the participants and transfer these feedback to the Board of Directors for evaluation. In the autumn period, they examine the budget requests of the sub-groups with the financial coordinator and can participate in the negotiations of the annual budget requests of the sub-groups. After each event, they collect event evaluation reports from relevant sub-groups and make these reports into bulletins periodically.